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Fort Lewis College Official Seal

Policy identification number: To come...

File: Financial Aid & Scholarship Policies > Scholarships

2015-2016 Institutional Tuition Merit Scholarships

Policy Summary

This policy states the requirements for the awarding, disbursement, renewal, cancellation, and reinstatement of institutional tuition merit scholarships.

Policy Owner

President

Approval Date

March 18, 2015

Effective Date

March 18, 2015 for 2015-16 Awards

Search Terms

president, 2015-2016, i, t, m, s, institutional, tuition, merit, scholarships

Scheduled for Review

Spring 2016

Policy Statement

Section I: General

  1. This policy governs seven institutional tuition merit scholarships:
    1. Freshman Colorado Resident Achievers Tuition Scholarship or Fr CoRes Achievers Tuition Sch
    2. Freshman Nonresident Achievers Tuition Scholarship or Fr NonR Achievers Tuition Sch
    3. Freshman Colorado Resident Tuition Merit Scholarship or Fresh CO Res Tuition Merit Sch
    4. Freshman Nonresident Tuition Merit Scholarship or Fresh NonRes Tuition Merit Sch
    5. New Mexico Reciprocal Tuition Scholarship or NM Reciprocal Tuition Sch
    6. Transfer Colorado Resident Tuition Merit Scholarship or Trans CO Res Tuition Merit Sch
    7. Transfer Nonresident Tuition Merit Scholarship or Trans NonRes Tuition Merit Sch
       
  2. The dollar values of these scholarships are listed in Appendix A.
     
  3. With the exceptions set forth in policy statement 3.A. and 3.B., an institutional tuition scholarship award will be made to each student who meets the award criteria set forth in this policy.
    1. Freshman Colorado Resident Achievers Tuition Scholarship and Freshman Nonresident Achievers awards cannot exceed $75,000, with Colorado resident awards counting $1,000 toward the maximum and nonresident awards counting $2,500 toward the maximum.
    2. Freshman New Mexico Reciprocal Scholarship awards are limited to 30 freshmen and 15 transfer students each academic year, with a total number of awards to not exceed 135 at any time.

 

Section II: Scholarship Eligibility, Exclusions, Reductions

  1. The application for admission serves as the application for institutional tuition merit scholarships.
     
  2. Students must meet these eligibility criteria:
    1. Freshman Colorado Resident Achievers Tuition Scholarship and Freshman Nonresident Achievers Tuition Scholarship – A awardee must be admitted as a first-time freshman in the Fall semester and, on the date of admission, have a CCHE Admission Index of 95 or higher and qualify as college-level in English and mathematics under the Colorado Commission on Higher Education policy Section I, Part E, Statewide Remedial Policy.
      1. When the number of students who meet the eligibility requirements is greater than the number of available scholarships, the Director of Admission may prioritize recipients according to these criteria.
          1. CCHE Admission Index, with students with higher scores receiving higher priority;
          2. Tuition classification, with students with a nonresident tuition classification receiving higher priority;
          3. Good fit, with students expected to exceed average retention and graduation rates receiving higher priority.
    2. Freshman Colorado Resident Tuition Merit Scholarship and Colorado Nonresident Tuition Merit Scholarship  – An awardees must be admitted as a first-time freshman in a Fall or Spring semester and, on the date of admission, have a CCHE Admission Index of 95 or higher.
    3. New Mexico Reciprocal Scholarship – An awardee must be admitted as a first-time freshman in a Fall or Spring semester and, on the date of admission, have a CCHE Admission Index of 100 or higher, be a permanent resident of New Mexico, and qualify as college-level in English and mathematics under the Colorado Commission on Higher Education policy Section I, Part E, Statewide Remedial Policy or be admitted as a transfer student in a Fall or Spring semester; be pursuing his or her first baccalaureate degree; and, have on the date of admission, a permanent address in the State of New Mexico, a cumulative college grade point average of 3.00 or higher, and qualify as college-level in English and mathematics.
      1. When the number of students who meet the eligibility requirements is greater than the number of available scholarships, the Director of Admission may prioritize recipients according to these criteria:
          1. CCHE Admission Index, with students with higher scores receiving higher priority;

          2. Good fit, with students expected to exceed average retention and graduation rates receiving higher priority.
    4. Transfer Colorado Tuition Merit Scholarship and Transfer Nonresident Tuition Merit Scholarship – An awardee must be admitted as a transfer student in a Fall or Spring term; be pursuing his or her first baccalaureate degree; and, on date of admission, have a cumulative college grade point average of 3.00 or higher.  
       

  3. Appeals for an increased award amount based on changes to the CCHE Admission Index or cumulative college grade point average after the date of admission are not allowed.
     

  4. Students may receive only one institutional tuition merit scholarship. 
     
  5. Students receiving benefits under Fort Lewis College policy 4-13 Tuition Reduction Benefit Program for Spouses and Dependent Children are eligible for a tuition merit scholarship but the scholarship will be applied last, after the tuition reduction, and after any external agency tuition benefits, up to the cost of in-state tuition.
     

  6. Students receiving full tuition benefits from an external agency are not eligible for an institutional tuition merit scholarship. 
     

  7. Students receiving partial tuition benefits from an external agency are eligible for the institutional tuition merit scholarship, but the scholarship will be applied last, after the external agency tuition benefits, up to the cost of tuition, unless an agreement with an external agency specifies otherwise.
     

  8. Any time new information is received by Fort Lewis College pertinent to the eligibility requirements, exclusions, and reductions addressed in this policy, the Office of Financial Aid will adjust a student’s scholarship award.  This includes but is not limited to change of tuition classification from nonresident to resident, discovery that a student haw an earned baccalaureate degree, notification of a tuition scholarship awarded by an external agency, and qualification for the Native American Tuition Waiver.
     

  9. Students will be notified of tuition merit scholarship awards by letter to the permanent address by the Director of Admission and of any subsequent exclusions or reductions by email to the Fort Lewis College account by the Director of Admission or the Director of Financial Aid.

Section III: Scholarship Disbursement

  1. Institutional tuition merit scholarships can only be applied to Fort Lewis College tuition expenses. 
     
  2. Scholarships will be disbursed at 50% of the annual award amount each Fall and Spring semester.  Under no circumstances will the scholarship be disbursed in one payment for the full annual award. 

    1. A maximum of 50% of an annual scholarship award may be approved for disbursement by the Scholarship Appeals Committee in a Summer semester upon appeal by a senior who can graduate in August instead of December.
       

  3. A student must be enrolled in a minimum of 12 credits each Fall and Spring semester at Census date to be eligible for disbursement.
     

  4. Scholarship disbursements are applied automatically to the Fort Lewis College tuition bill by the Assistant Controller A/R.

Section IV: Scholarship Renewal

  1. Institutional tuition merit scholarships are renewable up to 120 earned credits or eight semesters, whichever comes first. 
    1. Credit Counting Protocol -- All earned college-level credits, including credits earned through evaluation of prior learning or transfer, count toward the 120 credit limit.

    2. Semester Counting Protocol – The eight semester limit will be counted out from the student’s term of matriculation.
       
  2. All students receiving a tuition merit scholarship, regardless of whether the initial award was in a Fall or Spring semester, will be evaluated for renewal criteria after the positing of grades by the Registrar for the Spring semester.
     

  3. For renewal of a scholarship for the next academic year, students receiving a tuition merit scholarship in both the Fall and Spring semesters must have a cumulative grade point average of 2.00 or higher on college-level coursework taken at Fort Lewis College.

    1. An exception will be made for first-time freshmen matriculating in the Fall semester who may have a cumulative grade point average below 2.00 if the term grade point average for the Spring semester was 2.00 or higher.   These students will be considered probationary and must meet the condition of a cumulative grade point average of 2.00 or higher for subsequent renewals.
       

  4. For renewal of a scholarship for the next academic year, students who have received a tuition merit scholarship in Fall and Spring must have earned 30 credits, remedial or college-level, at Fort Lewis College at the time of evaluation with a grade of A, B, C, D, P, or S. 

    1. Credits earned through prior learning assessment or transfer prior to matriculation do not toward the 30-credit minimum.
    2. An exception to the 30-credit minimum will be made for first-time freshmen matriculating in the Fall semester who have earned at least 24 credit hours.   These students will be considered probationary and must meet the condition of 30 earned credits each academic year for subsequent renewals.
       
  5. For renewal of the scholarship for the next academic year, students receiving a tuition merit scholarship only in the Spring semester must have a cumulative grade point average of 2.00 or higher on college-level coursework taken at Fort Lewis College.

    1. An exception to the 2.00 cumulative grade point average rule will be made for first-time freshmen who earned a cumulative grade point average of 1.75 or higher. These students will be considered probationary and must meet the condition of a cumulative grade point average of 2.00 or higher for subsequent renewals.
       
  6. For renewal of the scholarship for the next academic year, students who have received a tuition merit scholarship only in the Spring must have earned 15 credits, remedial or college-level, at Fort Lewis College at the time of evaluation with a grade of A, B, C, D, P, or S. 

    1. An exception to the 30-credit rule will be made for first-time freshmen who earned at least 12 credits in the Spring semester.  These students will be considered probationary and must meet the condition of 30 earned credits each academic year for subsequent renewals. 

Section V: Scholarship Cancellation

  1. Students who do not accept their tuition merit scholarship through processes established by the Director of Financial Aid by Census date of the first payment period will have their scholarship cancelled, unless an earlier deadline was established by the Office of Admission. 
     
  2. Students who do not meet the terms and conditions for disbursement set forth in Section III will have their scholarship cancelled.
     

  3. Students receiving the tuition merit scholarship who do not meet the renewal criteria in Section IV will have their scholarship cancelled.
     

  4. Students who fail to attend consecutive Fall and Spring semesters after award of the scholarship will have their scholarship cancelled.

    1. Enrollment in a Summer semester cannot substitute for failure to enroll in a Fall or Spring semester for purposes of meeting the continuous enrollment standard.  
    2. Enrollment in but subsequent withdrawal from a term is considered failure to attend continuously.
       

  5. Students who have earned 120 credits or received the scholarship for eight semesters will have their scholarship cancelled.  
     

  6. Students will receive notification of scholarship cancellation via email to their Fort Lewis College account.

Section VI: Appeal of Scholarship Cancellation

  1. Appeals for reinstatement of a tuition merit scholarship or an increase in the amount of a tuition merit scholarship due to loss of external agency benefits are allowed.
     
  2. A completed and signed Scholarship Cancellation Appeals Form and supporting documentation must be submitted by the published deadline at the Office of Admission in Kroeger Hall for an appeal to be considered by the Scholarship Appeals Commitee.  The deadlines, form, submission instructions and additional items are published ast www.fortlewis.edu/scholarhsips.
     

  3. The Scholarship Appeals Committee membership is:  the Associate Vice President for Enrollment Management, Chair; Chair, Director of Admission, Scholarship Coordinator for the Office of Financial Aid, Scholarship Manager for the Fort Lewis College Foundation; and the Assistant Controller A/R.
     

  4. The Scholarship Appeals Committee will issue a response to all appeals submitted by the final deadline for a semester to a student’s Fort Lewis College email account.
     

  5. The Scholarship Appeals Committee will consider a student’s personal statement, supporting documentation, and academic and disciplinary history and standing in making its decision. 
     

  6. The Scholarship Appeals Committee should make decisions consistent with the intention of the scholarship to incentivize on-time graduation and the academic requirements for degree completion.
     

  7. The Scholarship Appeals Committee may make the following determinations after a review of an appeal:
    1. Deferred;
    2. Denied, without option for further appeal;

    3. Denied, with option to re-appeal after meeting cumulative grade point average and credit completion requirements;
    4. Approved for immediate reinstatement of full scholarship amount, with or without conditions;
    5. Approval for immediate reinstatement of partial scholarship amount, with or without conditions.
       

  8. Decisions of the Scholarship Appeals Committee may be appealed to the President.  The President’s decision is final.

Reason for Policy

This policy provides a framework for the management of the variables of the institutional tuition merit scholarship program that impact the institution’s discount rate.

Responsibilities

For following this policy:  Scholarship recipients, the Director of Admission, the Director of Financial Aid, and the Assistant Controller A/R

For oversight of policy:  President

For enforcement of policy:  Associate Vice President for Enrollment Management

For notifications of policy:  Policy Librarian

For procedures implementing this policy:  Associate Vice President for Enrollment Management, Director of Admission, Director of Financial Aid, Assistant Controller A/R

Appendix A: 2015-2016 Award Amounts

Freshman Colorado Achievers Tuition Scholarship 

CCHE Admission Index  Range

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

95-101

$3,000

$1,500

102-111

$4,000

$2,000

112-121

$5,000

$2,500

122 and higher

$6,000

$3,000

Freshman Nonresident Achievers Tuition Scholarship

CCHE Admission Index  Range

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

95-101

$6,500

$3,250

102-111

$8,500

$4,250

112-121

$10,500

$5,250

122 and higher

$11,500

$5,750

Freshman Colorado Resident Tuition Merit Scholarship

CCHE Admission Index  Range

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

95-101

$2,000

$1,000

102-111

$3,000

$1,500

112-121

$4,000

$2,000

122 and higher

$5,000

$2,500

Freshman Nonresident Tuition Merit Scholarship

CCHE Admission Index  Range

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

95-101

$4,000

$2,000

102-111

$6,000

$3,000

112-121

$8,000

$4,000

122 and higher

$9,000

$4,500

Freshman New Mexico Reciprocal Tuition Scholarship

Difference between non-resident tuition and resident tuition student's share cost.. 

Transfer New Mexico Reciprocal Tuition Scholarship

Difference between non-resident tuition and resident tuition student's share cost.

Transfer Colorado Resident Tuition Merit Scholarship

Cumulative College Grade Point Average Earned at Previous Institutions

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

3.50 or higher

$2,000

$1,000

3.00-3.40

$1,000

$500

Transfer Nonresident Tuition Merit Scholarship

Cumulative College Grade Point Average Earned at Previous Institutions

Annual Award Amount for Fall 2015 Matriculants

Annual Award Amount for Spring 2016 Matriculants

3.50 or higher

$3,000

$1,500

3.00-3.40

$2,000

$1,000