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Fort Lewis College Official Seal

Policy identification number: To come...

File: Enrollment Management Policies > Award of Scholarship

2018-2019 First Generation Scholarship 

Policy Summary

This policy states the requirements for awarding, disbursement, renewal, cancellation, and reinstatement of the First Generation Scholarship.

Policy Owner

President

Approval Date

November 29, 2017

Effective Date

November 29, 2017 for 2018 - 2019 Awards

Search Terms

president, f, 2018, 2019

Scheduled for Review

Fall 2018

I. General Criteria

    1. The Free Application for Federal Student Aid (FAFSA) serves as the application for the First Generation Scholarship.
    2. New awards will be made in order of receipt of valid FAFSA and acceptance for admission, whichever is later.
    3. Scholarship disbursements are applied to the Fort Lewis College tuition bill by the Controller’s Department.
    4. Scholarships will be disbursed at 50% of the annual award amount for each Fall and Spring semester. Under no circumstances will the scholarship be disbursed in one payment for the full annual award.
    5. Students must enroll in a minimum of 12 credits each Fall and Spring semester by Census date to be eligible for disbursement.
    6. Students must have accepted the award and terms and conditions to be eligible for disbursement.
    7. Scholarship funds can be used for education expenses.

II. Eligibility Criteria for Initial Award

    1. Students must be admitted as a first-time freshman in an Augmester or Fall semester.
    2. Students must be considered a first generation student as defined as neither parent having received a Bachelor’s Degree or higher.
      1. Data is pulled from the FAFSA application and the question must be answered for both parents to be considered.
    3. Students must be classified as a Colorado resident for tuition purposes.
    4. Students must have a valid FAFSA record at Fort Lewis College.

III. Scholarship Amounts

    1. $2000/academic year. $1000/Fall and Spring semester.

IV. Renewal Criteria of Award

  1. Earned Credit Requirement
    1. Students must earn 30 credits at Fort Lewis College at the time of evaluation with a grade of A, B, C, D, P or S. 
      1. Students can enroll in summer courses to meet the 30 credit requirement.

      2. For initial award year, a minimum of 24 completed credits.

  2. Cumulative Grade Point Average Requirement
      1. Students must have a cumulative grade point average of 2.00 or higher on college-level coursework taken at Fort Lewis College.
  3. Length of Scholarship
    1. Scholarships are renewable up to 120 earned credits or 8 semesters, whichever comes first.
      1. All earned college-level credits, including credits earned through evaluation of prior learning or transfer, count towards the 120 credit limit.
      2. The 8 semesters will be counted from the student’s first term of matriculation regardless of disbursement.
      3. The length of award will not be extended for students who are renewed under the initial award year criteria.

V. Scholarship Cancellation

    1. Students who do not meet the renewal criteria set forth in Section IV will have their scholarship cancelled.

    2. Students who do not accept their scholarship offer through the processes established by the Director of Financial Aid by Census Date of the first payment period they are offered the scholarship, will have their scholarship cancelled.

    3. Students who do not meet the disbursement criteria set forth in Section IV will have their scholarship cancelled.

    4. Students who fail to attend continuous Fall and Spring semesters after award of the scholarship will have their scholarship cancelled.

      1. Enrollment in but subsequent official withdrawal from the semester is considered failure to attend continuously.

      2. Enrollment in a summer semester cannot substitute for failure to enroll in a Fall and Spring semester for purposes of meeting continuous enrollment standard.

VI. Evaluation of Renewal Criteria

    1. Students receiving First Generation Scholarship will be evaluated for renewal criteria after the posting of grades by the Registrar for the Spring semester.

      1. Students not meeting renewal criteria after Spring semester who are enrolled in Summer courses at Fort Lewis College will be evaluated again once all grades are posted by the Registrar’s Office at the end of the summer term.

    2. Evaluation of renewal criteria will be done by the Office of Financial Aid.

VII. Scholarship Appeal Process

    1. Appeal of Scholarship Cancellation
      1. Students who do not meet the criteria set forth in Section V are eligible to appeal the decision.
      2. Students appealing to receive their scholarship must prepare an appeals package.
        1. Required documents are:
          1. Completed and signed Scholarship Cancellation & Award Amount Appeal Form
          2. Personal Statement
          3. Documentation materially relevant to verify their claim in personal statement
      3. A complete appeals package must be received by the deadline published on the scholarship website. All forms and deadlines are available at https://www.fortlewis.edu/flc-scholarships/InstitutionalScholarships/InstitutionalScholarshipAppeals.aspx

        1. Appeal packages should be submitted to the Office of Financial Aid by Fax, Email, Mail or hand delivered.

      4. In addition to the completed appeals package, the Scholarship Appeals Committee may consider academic and disciplinary history and standing in making its decision. Funding availability will also be considered.
      5. The Scholarship Appeals Committee may make the following determinations  after a review of an appeal:
        1. Deferred

        2. Denied, without option for further appeal

        3. Denied, with option to re-appeal after meeting cumulative grade point average and credit completion requirements

        4. Approved for immediate reinstatement of full scholarship, with or without conditions

        5. Approved for immediate reinstatement of partial scholarship amount, with or without conditions.

VIII. Notifications

    1. Of Initial Award
      1. Students will receive an award notification from the Office of Financial Aid detailing the amounts by term, terms and conditions and the instructions for formally accepting the scholarship offer as well as the deadlines to accept.
    2. Of Cancellations and non-renewals
      1. The Office of Financial Aid will notify students at the end of the Spring term if their scholarship is cancelled due to failure to meet renewal criteria.

        1. Notice will be sent to the student’s FLC email account.
        2. Notice will include the reason for non-renewal and the process to appeal the decision.
      2. The Office of Financial Aid will notify students of cancellations due to failure to meet disbursement criteria after Census Date of the semester cancelled.
        1. Notice will be sent to the student’s FLC email account.
      3. The Office of Financial Aid will notify students of cancellation due to failure to accept by Census Date.
        1. Notice will be sent to the student’s FLC email account.

IX. Consumer Information

    1. Terms and Conditions for each initial award year will be posted on the FLC scholarship website.
    2. 2018-2019 terms and conditions will be as follows:

      1. Minimum Eligibility:  Student is admitted as a first-time freshman in an Augmester or Fall semester, has completed all requirements of the Free Application for Federal Student Aid (FAFSA), reported on the FAFSA that neither parent (birth or adoptive) has an earned baccalaureate degree, and is approved for resident tuition classification.  Because there is a limited number of these awards, meeting minimum eligibility criteria does not result in automatic award.

      2. Restricted To:  Educational expenses.

      3. Annual Award Amount:  $2,000.

      4. Disbursement Amount:  50% of annual award in the Fall semester and 50% of annual award in the Spring semester.

      5. Disbursement Requirement:  Enrollment in 12 or more credits and accepted award and terms and conditions by Census Date.

      6. GPA and Credit Completion Renewal Criteria for Students Receiving Award in Fall and Spring Semesters: Minimum 2.00 cumulative GPA; minimum of 30 credits completed at Fort Lewis College in Fall, Spring, and Summer semesters, except for initial award year, in which case minimum of 24 completed credits will be allowed.
      7. Award Length:  Renewable up to 120 earned credits or eight consecutive Fall and Spring semesters, whichever comes first.

X. Reason for Policy

    1. This policy provides a framework for the management of the First Generation Scholarship program.

XI. Responsibilities

For following this policy: Scholarship Recipients, Director of Financial Aid, Assistant Controller A/R
For oversight of policy: President
For enforcement of policy: Associate Vice President for Enrollment Management
For notifications of policy: Policy Librarian
For procedures implementing this policy: Associate Vice President for Enrollment Management, Director of Financial Aid, Assistant Controller A/R

XII. Definitions

    1. First-time Freshman: A student who is enrolling in college for the first time since graduating from high school.

    2. First Generation: defined as neither parent receiving a Bachelor’s Degree or higher.
    3. Parent: Parent is defined as biological or adoptive. For purposes of determining First Generation status stepparent, legal guardian, or foster parent are not considered parent.
    4. Valid FAFSA: a valid FAFSA is defined as a FAFSA record that is not rejected for processing by the Central Processing Service.

XIII. Cross-Reference Policies

Financial Aid Packaging Policy

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