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Fort Lewis College Official Seal

Policy identification number: To come...

File: Enrollment Management Policies > Award of Scholarship

2018-2019 New Mexico Reciprocal Tuition Scholarship

Policy Summary

This policy states the requirements for the award, disbursement, renewal, cancellation, and reinstatement of the New Mexico Reciprocal Tuition  Scholarships awarded for the 2018-19 academic year.   

Policy Owner

President

Approval Date

January 10, 2018

Effective Date

Fall 2018

Search Terms

president, n,

Scheduled for Review

March 2018

I. General Requirements for the New Mexico Reciprocal Tuition Scholarship

  1. The application for admission serves as the application for the New Mexico Reciprocal Scholarship, hereafter NMR scholarship.
  2. Students must be admitted as a first-time freshman or transfer in the Augmester 2018, Fall 2018 or Spring 2019 semester to be eligible for a NMR scholarship.
  3. A student receiving the NMR scholarship cannot receive another FLC tuition merit scholarship.
  4. NMR scholarships can only be applied to Fort Lewis College tuition expenses.
  5. NMR scholarship disbursements are applied to the Fort Lewis College tuition bill by the Controller's Office.
  6. A student must have accepted the scholarship and its terms and conditions and be enrolled in a minimum of 12 credits by Census Date to be eligible for disbursement.
  7. NMR scholarships will be disbursed at 50% of the annual award each Fall and Spring semester.
  8. A student receiving benefits under Fort Lewis College policy 4-13 Tuition Reduction Benefit Program for Spouses and Dependent Children are eligible for a NMR scholarship but the scholarship will be applied last, after the tuition reduction, up to the cost of in-state tuition.
  9. A student receiving full tuition benefits from an external agency is not eligible for a NMR scholarship.
  10. A student receiving partial tuition benefits from an external agency is eligible for the NMR scholarship, but the scholarship will be applied last, after the external agency tuition benefits, up to the cost of tuition, unless an agreement between an external agency and Fort Lewis College specifies otherwise.
  11. An employee eligible for tuition benefits under 4-6 Staff Study Privileges policy who is also eligible for a NMR scholarship will have their merit scholarship applied first.

II. Eligibility Criteria for Initial Award of the New Mexico Reciprocal Tuition Scholarship

  1. Freshman New Mexico Reciprocal Tuition Merit Scholarship
    1. Because there is a limited number of these awards, meeting minimum eligibility standards does not result in automatic award. 
    2. The minimum eligibility standards are:
      1. Must be a permanent resident of New Mexico.
      2. Must have a cumulative high school grade point average of 3.20 or higher.
      3. Must qualify as college-level in English and mathematics under the Colorado Commission on Higher Education policy Section I, Part E, Statewide Remedial Policy.
      4. Must have a minimum ACT composite score of 25 SAT combined score of 1110 (scoring system prior to March 2016, hereafter "old scores") or 1180 (scoring system beginning March 2016, hereafter "new scores).
        1. A freshman who has both ACT composite and SAT combined scores at the time of admission will receive the benefit of their highest score.
  2. Transfer New Mexico Reciprocal Tuition Scholarship
    1. Because there is a limited number of these awards, meeting minimum eligibility standards does not result in automatic award.
    2. The minimum eligibility standards are:
      1. A student must be a permanent resident of New Mexico.
      2. A student must be admitted as a transfer student in Fall 2018 or Spring 2019.
        a. An exception will be made for a student admitted to the Summer 2018 semester who enrolls exclusively in an Augmester course.

      3. A student must have earned a minimum of 13 college-level credits at their prior institution(s).

      4. A student must be pursuing his or her first baccalaureate degree.
      5. A student must have a minimum cumulative college grade point average of 3.00 on college-level credits at their prior institution(s).

III. Annual Award Amounts 

  1. New Mexico Reciprocal Tuition Merit Scholarship annual award amount is the difference between the cost of out-of-state tuition and the student's share of in-state tuition.  

IV. Renewal Criteria 

The renewal criteria for the Freshman New Mexico Reciprocal Tuition Merit is:

  1. Credit Completion Criterion
    1. A student receiving the award in the Fall and Spring semesters must earn 30 college level credits at Fort Lewis College by the end of the Summer semester with grades of A, B C, D, P, or S (including +/- grades).
    2. For the initial award year, a minimum of 24 earned college-level credits by the end of the Summer semester will allow for renewal.
      1. A student receiving an award only in Spring semester must have earned a minimum of 15 credits at Fort Lewis College by the end of Summer 2019 with grades of A, B, C, D, P or S (including +/- grades).
        1. For the initial award year, a minimum of 12 earned college-level credits by the end of the Summer semester will allow for renewal.
    3. Cumulative Grade Point Average
      1. A student must maintain a cumulative grade point average of 2.00 or higher on college-level coursework taken at Fort Lewis College.

The renewal criteria for the Transfer New Mexico Reciprocal Merit Scholarship is:

  1. Credit Completion Criterion
    1. A student receiving the scholarship in the Fall and Spring semesters must earn 30 college-level credits at Fort Lewis College by the end of the subsequent Summer semester with grades of A, B, C, D, P or S (including +/- grades).
    2. A student receiving the scholarship only in the Spring semester must have earned 15 college level credits at Fort Lewis College by the end of the subsequent Summer semester with grades of A, B, C, D, P or S (including +/- grades).
  2. Cumulative Grade Point Average
    1. A student must have a cumulative grade point average of 2.00 or higher on college-level coursework taken at Fort Lewis College.

V. Length of Award

  1. The NMR is renewable, assuming renewal criteria have been met, up to 120 earned credits or 8 semesters, whichever comes first. 
    1. The length of award will not be extended for a freshman student who completes fewer than 30 credits in the initial award year.
  2. All earned college-level credits, including credits earned through evaluation of prior learning, dual enrollment, or transfer count toward the 120 credit limit.
  3. The 8 semesters will be counted from the student's first Fall or Spring term of attendance regardless of disbursement.

VI. Evaluation of Renewal Criteria

  1. A student receiving a NMR scholarship, regardless of whether the initial award was in Fall 2018 or Spring 2019, will be evaluated for renewal criteria by the Office of Financial Aid after posting of grades by the Registrar for the Spring semester.
  2. A student not meeting renewal criteria after Spring semester who is enrolled in Summer courses at Fort Lewis College will be evaluated again after the posting of grades by the Registrar for the Summer semester.

VII. Scholarship Cancellation

  1. A student will have their NMR scholarship cancelled if they:
    1. Do not meet the renewal criteria set forth in Section IV.
    2. Has exceeded the award length set forth in Section V.
    3. Does not accept the scholarship through processes established by the Director of Financial Aid by Census Date of the first payment period.
    4. Does not meet the disbursement criteria set forth in Section I.
    5. Does not attend continuous Fall and Spring semesters after award of the scholarship. 
      1. A student who is enrolled in but subsequently officially withdraws from a semester will be considered to have failed to attend continuously.
      2. Enrollment in a Summer semester cannot substitute for failure to enroll in a Fall and Spring semester for purposes of meeting the continuous enrollment standard.

VIII. Scholarship Appeals

  1. A student whose scholarship has been cancelled after initial award for any of the requirements stated in Sections I, IV or V may appeal for reinstatement to the Scholarship Appeals Committee.
  2. To appeal, the student must prepare an appeals package. Required documents are:

    1. Completed and signed Institutional Scholarship Cancellation & Award Amount Appeal Form.

    2. Personal Statement.
    3. Documentation verifying the claims in the personal statement.
    4. A complete appeals package must be received by the Office of Financial Aid by the method and deadline published on the Scholarships website.
  3. The Scholarship Appeals Committee may consider academic and disciplinary history and standing in making its decision.
  4. The Scholarship Appeals Committee may make the following determinations after review of an appeals package:
    1. Deferred.
    2. Denied.
    3. Denied with invitation to re-appeal after meeting specified conditions.
    4. Approved for immediate reinstatement of full or partial scholarship, with or without conditions.
    5. Approved for disbursement of partial scholarship in a Summer semester with conditions.

IX. Notifications

  1. Notification of Initial Award:
    1. The Office of Financial Aid will send an email notification to the student’s Admission Application email address (ADAP) with the announcement of the NMR award. 
    2. The Office of Financial Aid will send an official award notification by letter with instructions on how to view award amount, the terms and conditions, and the instructions and deadline for formally accepting the scholarship offer and its terms and conditions.
  2. Notification of Changes to Initial Award:
    1. The Office of Financial Aid will notify a student by email to the student's FLC email account of reductions or cancellations after initial award.  This notification will direct the student to their WebOpus account to view changes to their award. 
  3. Notification of Cancellations:
    1. The Office of Financial Aid will notify a student by email to the student's FLC email account after the Spring semester if their scholarship is cancelled due to failure to meet renewal criteria unless a student is enrolled in the Summer semester at Fort Lewis College, in which case notification will be occur at the end of the Summer semester.  The notice will include the reason for cancellation and the process to appeal.
    2. The Office of Financial Aid will notify a student by email to the student's FLC email account if a scholarship is being cancelled due to receipt of full tuition benefits from an external agency.  The notice will be sent when the Office of Financial Aid has become aware of the external resources.  These resources could include, but are not limited to, private tuition scholarships or eligibility for the Native American Tuition Waiver.
  4. Notification of Appeal Decisions:
    1. The Scholarship Coordinator for the Office of Financial Aid will notify a student by email to the student's FLC email account the decision made on a scholarship appeal.  
  5. Notification of Changes in Terms and Conditions:
    1. The Office of Financial Aid will notify students of any changes to terms and conditions approved by the President.  
  6. Reminders:
    1. The Office of Financial Aid will send an email to the FLC email address to all students who have not accepted their NMR scholarship. This reminder will be sent prior to the census date deadline for each term.
    2. The Office of Financial Aid will send out an email to the FLC email address that informs students of the credit completion requirements as well as the award length limits. This email will be sent prior to registration for each term.
    3. The Office of Financial Aid will send out an email to the FLC email address that reminds students who are not registered full time that they must register by Census Date or their scholarship will be cancelled.

 X. Reason for Policy

To specify the requirements for award, disbursement, renewal, cancellation, and reinstatement of New Mexico Reciprocal scholarships initially awarded for the 2018-19 academic year. 

 XI. Responsibilities

For following the policy: Students receiving scholarship awards; Director of Admission, Director of Financial Aid, Scholarship Appeals Committee

For enforcement of the policy: Associate Vice President for Enrollment Management

For oversight of the policy: President

For notification of policy: Policy Librarian

For notification of policy to students:  Director of Financial Aid

For procedures implementing the policy: Controller, Director of Financial Aid, Director of Admission, Associate Vice President for Enrollment Management