Policy identification number: HR--0016
File: Personnel Policies > Human Resource Policies
Voluntary Reduction of Work Schedule or Contract
This policy provides a mechanism for employees to voluntarily request a reduction in their work contract/schedule on a permanent or temporary basis.
Vice President for Finance and Administration
March 21, 2018; updated July 26, 2023
March 21, 2018
Scheduled for Review
I. Policy Statement
Employees may request a voluntary reduction of contract/work schedule at any time. The reduction must be requested on the appropriate form, following the procedures outlined in this policy. Additionally, during special circumstances, the President or designee may set a specified application period.
All requests must be routed through the immediate supervisor up to the appropriate Vice President. The final decision rests with the Vice President for Faculty and Administrative Professional Staff and the Appointing Authority for classified staff. The final decision will be based upon how the employee’s primary and secondary functions will be affected.
If a request is granted, the employee's pay and associated leave benefits will be reduced proportionately.
In the event that the College implements a change that impacts employment terms for a full or part-time employee, the employee has the right to request to renegotiate the terms of this agreement.
II. Reason for Policy
To provide for consistent avenue for faculty, exempt staff and classified staff to request a reduction in their work contract/schedule on a permanent or temporary basis.
For following the policy: All College Employees
For enforcement of the policy: President, Vice President for Finance & Administration, Vice President for Institutional Advancement, Provost & Vice President for Academic Affairs and Vice President for Student Affairs
For oversight of the policy: Vice President for Finance & Administration
For notification of policy: Policy Librarian
For procedures implementing the policy: Office of Human Resources
An employee wishing to reduce their contract/work schedule must:
If approved, Human Resources Office will maintain written documentation of the request and approval process will be maintained in the employee’s personnel file.
Request for Voluntary Reduction of Contract or Work Schedule Form (Download and open with Adobe Acrobat to access fillable form.)