- Created by Justin Lytle - Admin, last modified by Gallagher, Samantha on Jul 26, 2023
Policy identification number: HR--0016 | ||
File: Personnel Policies > Human Resource Policies | ||
Voluntary Reduction of Work Schedule or Contract | ||
Policy Summary This policy provides a mechanism for employees to voluntarily request a reduction in their work contract/schedule on a permanent or temporary basis. | ||
Policy Owner Vice President for Finance and Administration | Approval Date March 21, 2018; updated July 26, 2023 | Effective Date March 21, 2018 |
Search Terms vpfa, v | Scheduled for Review Spring 2025 |
I. Policy StatementEmployees may request a voluntary reduction of contract/work schedule at any time. The reduction must be requested on the appropriate form, following the procedures outlined in this policy. Additionally, during special circumstances, the President or designee may set a specified application period. All requests must be routed through the immediate supervisor up to the appropriate Vice President. The final decision rests with the Vice President for Faculty and Administrative Professional Staff and the Appointing Authority for classified staff. The final decision will be based upon how the employee’s primary and secondary functions will be affected. If a request is granted, the employee's pay and associated leave benefits will be reduced proportionately. In the event that the College implements a change that impacts employment terms for a full or part-time employee, the employee has the right to request to renegotiate the terms of this agreement. |
II. Reason for PolicyTo provide for consistent avenue for faculty, exempt staff and classified staff to request a reduction in their work contract/schedule on a permanent or temporary basis. |
III. ResponsibilitiesFor following the policy: All College Employees For enforcement of the policy: President, Vice President for Finance & Administration, Vice President for Institutional Advancement, Provost & Vice President for Academic Affairs and Vice President for Student Affairs For oversight of the policy: Vice President for Finance & Administration For notification of policy: Policy Librarian For procedures implementing the policy: Office of Human Resources |
IV. DefinitionsEmployees:
Immediate Supervisor:
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V. ProceduresAn employee wishing to reduce their contract/work schedule must:
If approved, Human Resources Office will maintain written documentation of the request and approval process will be maintained in the employee’s personnel file. |
VI. FormsRequest for Voluntary Reduction of Contract or Work Schedule Form (Download and open with Adobe Acrobat to access fillable form.) |