Part 12 - Athletic Training Center
Athletic Medical Policies and Procedures
Fort Lewis College Athletic Training Room is primarily responsible for the delivery of health care to student-athletes. This includes, but is not limited to, prevention, evaluation, treatment and rehabilitation of injuries or illnesses sustained during practices or competition. The staff consists of physicians (team physicians) Head Certified Athletic Trainer, Assistant Certified Athletic Trainers (Professional Staff), and Athletic Training Students.
Fort Lewis College Intercollegiate Athletics (ICA) is concerned with the health care of all student-athletes; but is not responsible for medical services at its expense except as provided in the following policy statement. Payment for, or rendition of, medical services is not acknowledgment of, creation of, or consent to liability for injury suffered by a student-athlete.
I. Athletic Department Insurance
The ICA has adopted a policy of utilizing the student-athlete’s family insurance company as the primary source for handling bills. The ICA insurance is a secondary source and is responsible if the student‑athlete’s personal insurance does not cover the athletic injury.
- Coverage ‑ The ICA carries covers NCAA catastrophic, and excess policies which provide payment for most necessary hospital, medical or surgical care for injuries or related illnesses received in competition, practices or travel to or from athletic activities while under the supervision of an authorized member of the ICA, subject to the definitions and limitations set forth in each policy.
- Medical Services ‑ Medical services covered by policy include those of licensed physicians and surgeons, nurses, clinicians, and other licensed professionals rendering curative, therapeutic or diagnostic services, hospitalization and transportation when required. Chiropractic care is totally excluded.
- Dental Care ‑ Dental care is limited to injury to sound natural teeth caused during an authorized practice or intercollegiate contest.
- Time of Coverage ‑ This insurance is limited in coverage of expenses to two years following date of injury. All arrangements for treatment are to be made before the student-athlete graduates or withdraws from the FLC.
- Previous Injuries ‑ The ICA is not responsible for any pre‑existing injury or any operation not covered by ICA insurance. Pre‑existing injuries must be covered by the student‑athlete or his/her insurance plan.
- Out‑of‑Sport Injury or Illness ‑ The ICA is not responsible for medical services or fees incurred during the time a student-athlete is out of his/her official sport season. “Out of your sport season” means any time you are not participating in authorized and supervised practice or competition in your designated sport. Examples might be, but not limited to, intramurals, fraternity or sorority functions or off‑campus activities. You are advised to have other personal medical insurance since the ICA policy covers only athletically‑related injuries or illnesses.
- Prosthetic Devices ‑ The cost for prosthetic devices necessary for athletic participation resulting from an athletic injury sustained while participating for FLC will be covered by the appropriate insurance plan. If lost, replacement of these devices is the student-athlete’s responsibility.
- Medications ‑ The cost of medications which are prescribed by a team physician as a part of athletic injury care may be covered by this insurance or the ICA.
- Reporting Injuries, Loss or Damage ‑ ALL INJURIES AND ANY LOSS OR DAMAGE MUST BE REPORTED TO THE SUPERVISING ATHLETIC TRAINER ON DUTY OR THE HEAD COACH DURING THE CONTEST/PRACTICE, OR IMMEDIATELY THEREAFTER. OTHERWISE, EXPENSES INCURRED WILL BE THE STUDENT-ATHLETE’S RESPONSIBILITY.
- Insurance Information & Procedures ‑ Information must be given and procedures followed to have your medical expenses covered by the ICA insurance policy. Follow procedures outlined in the Athletic Insurance Information sheet.
II. Athletic Medicine Services and Procedures
- The medical program is under the direct supervision of the team physicians. Team physicians have final authority with regard to all medical disqualifications, treatment and return to competition.
- The team physicians are assisted by the Professional Certified Athletic Trainers and their student staff. It shall be the responsibility of the Athletic Training Staff to make a written report of all serious or unusual incidents which in lay opinion needs to be further evaluated or treated by team physicians. The team physicians may delegate other physicians to assist or act in their stead. When the team physicians or designated physicians are not available, the athletic trainers will make decisions concerning the student-athlete’s ability to participate. In the case of teams traveling without an athletic trainer or team physician, the medical staff or athletic trainers of the school where the team is competing should be consulted for this determination.
- Physical examinations are required each academic year before a student-athlete may participate in an intercollegiate sport at FLC. A completed physical examination report and medical history questionnaire must be on file with the Professional Certified Athletic Training Staff before a student-athlete may check out equipment and practice.
- Appointments with consulting physicians, specialists or dentists are made through the team physicians in consultation with the Professional Certified Athletic Training Staff (this includes second opinions). Except for emergency cases, authorization for outside consultations must be obtained before going to a doctor or hospital. A student-athlete is at liberty to depart from this policy and seek unauthorized outside consultation, but in so doing he/she assumes all incidental risks and the expense of the medical service.
- All injuries, illnesses, damaged or lost teeth, etc., occurring during practice or competition must be reported immediately to the supervising athletic trainer on duty or head coach. Otherwise, expenses incurred will be the student-athlete’s responsibility.
- Glasses or contact lenses required for athletic participation which are damaged during participation in scheduled events or supervised in‑season practice will be repaired, or replaced if not repairable. The cost will be covered by the individual’s insurance or the Athletic Department. All expenses must be approved by the Professional Certified Athletic Training Staff prior to billing the Athletic Department. The student-athlete is responsible for replacement of lost glasses or contact lenses.
- STUDENT-ATHLETES SHOULD NOT GO TO THE HEALTH CENTER FOR INJURY CARE WITHOUT SEEING THE ATHLETIC TRAINERS FIRST, EXCEPT IN CASES OF EMERGENCY, ILLNESSES OCCURRING DURING THE NIGHT OR WHEN THE TRAINING ROOM IS CLOSED. IN SUCH CASES, THE STUDENT-ATHLETE AND HC WILL REPORT THE INCIDENT TO THE ATHLETIC TRAINING STAFF AS SOON AS POSSIBLE.
- Injured or ill student-athletes will dress for practice unless excused beforehand by the physician(s) and Professional Staff Certified Athletic Trainers. If injured to the extent that the student-athlete cannot practice fully, he/she will still be required to report to all practices on time and in the gear suggested by the Professional Certified Athletic Training Staff for limited work. Injured student-athletes will be assigned special exercises, running or calisthenics intended to optimize recovery time and maintain conditioning. These exercises are generally done under the supervision of an athletic trainer.
- Injured student-athletes must report daily to the Training Room for treatment until advised otherwise by the Professional Certified Athletic Training Staff. Student-athletes are expected to get as many treatments per day as ordered by the Professional Certified Athletic Training Staff. Usually, this will be a minimum of three times per day (one in the morning, one before practice, and one after practice).
- A schedule of hours for the Training Room is posted on the door. Injured or ill student-athletes, unless attending class, are expected to report to the TRAINING ROOM as early as possible. IT IS THE RESPONSIBILITY OF THE STUDENT-ATHLETE TO ALLOW ENOUGH TIME FOR TREATMENT AND STILL ARRIVE AT PRACTICE ON TIME.
- If the student-athlete does not report for treatment, the assumption will be made that he/she is fully recovered and ready for full activity, or no longer desires to participate. Failure to report for treatment or failure to complete the prescribed treatment may be reported to the Head Coach.
- Medical records are confidential information. As such, they will not be discussed with, or be made available for inspection to anyone other than those involved with the student-athlete’s medical disposition, or authorized FLC athletic personnel, except upon the written consent of the student-athlete. A record will be kept of all individuals requesting such information, and is available to the student-athlete any time. Coaches will be kept informed regarding injury status as deemed necessary by the team physicians and Professional Certified Athletic Training Staff.
- The Athletic Medical Policies and Procedures are subject to change. Current policies are posted in the Training Room.