Policy identification number: SPON-002
File: Other Operational Policies > Sponsored Research & Federal Relations
Sponsored Grants and Contracts, Award Management
This policy establishes the required fiscal management, financial reporting, and procedures for sponsored programs and contracts.
May 1, 2020
May 1, 2020
sponsored, grants, contracts, award management, s, pres
Scheduled for Review
I. Policy Statement
Sponsored programs are established through contracts and grants negotiated by the College with outside agencies.
II. Reason for Policy
All monies solicited from external funding sources by FLC faculty and staff are required to follow a set of procedures to ensure compliance with College fiscal rules as well as federal and state requirements for monitoring and tracking of external funds solicited on behalf of the College.
For following the policy: Principal Investigator, Project Director
For enforcement of the policy: Director of Sponsored Research and Federal Relations
For oversight of the policy: President
For notification of policy: Policy Librarian
For procedures implementing the policy: Principal Investigator, Project Director, Office of Sponsored Research and Federal Relations, Controller’s Office
Sponsor/Granting Agency: The source of the external funds to support a sponsored project (grant or contract). The sponsor/granting agency can be a federal, state or local government entity, corporation, foundation or trust.
Principal Investigator (PI)/Project Director (PD): The primary individual responsible for the preparation, conduct, and administration of a research grant, cooperative agreement, training or public service project, contract, or other Sponsored Project in compliance with applicable laws and regulations and institutional policy governing the conduct of sponsored research.
Project Data Sheet (PDS): The form the PI must complete to receive a budget code to access the grant funds once they have been awarded. The PDS informs the Controller’s Office on which budget categories and time period to use in setting up the grant budget. The PDS form can be found on the Sponsored Research website: https://www.fortlewis.edu/sponsoredresearch/ under “Forms and Resources.”
Uniform Guidance (UG): Federal grants are maintained in compliance with the Office of Management and Budget’s (OMB) 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, commonly called Uniform Guidance. The Uniform Guidance is a government wide framework for grants management and provides an authoritative set of rules and requirements for Federal awards.
Signature Authority: Authority granted by the Board of Trustees to fund the College in grants or contracts. Signature Authority is not the same as budget authority.
V. Cross-Referenced Policies
VI. Consequences of Non-Compliance
Grant awards that do not comply with the policy outlined above risk termination of the grant award by the College or granting agency. Faculty and staff members may incur personal and financial liability for lack of compliance with grant rules and requirements.
VII. Revision History
Effective May 1, 2020 this policy replaces SPON-002 Sponsored Grants and Contracts, Budgeting, Accounting and Reporting