Reasons for Policy
For following policy: Bachelor's degree candidates
For enforcement of policy: Registrar
For oversight of policy: Provost and Vice President for Academic Affairs
For procedures implementing the policy: Registrar
For notification of the policy to campus: Policy Librarian
For notification of the policy and issuance of reminders and warnings to students: Registrar
Consequences of Not Following Policy
Failure to successfully meet the policy requirement will result in administrative action that prohibits students from registering for non-remedial, non-supplemental academic instruction, non-introductory composition, and non-introductory mathematics courses a schedule lock and students will be enrolled in the appropriate CO1 and MA1 course for the subsequent term(s) until the policy requirement has been met.
Appeal of Administrative Action
2. Pace appeals received by the Committee's published deadline will be heard at the next regularly scheduled meeting of the Academic Standards Committee. Students will receive timely notification of the Committee's decision via email to their Fort Lewis College student account.
3. Students approved on appeal must accept a schedule lock that requires them to consult with the Registrar's office prior to making any schedule adjustments.
4. Students denied on appeal may request a review by the Provost and Vice President for Academic Affairs or designee within seven (7) days of the emailed decision of the Academic Standards Committee. Decisions of the Provost are final.
Bachelor's Degree Candidates: Undergraduate students pursuing their first bachelor's degree and post-baccalaureate students pursuing a second or subsequent, non-duplicative, bachelor's degree who are attending less than half time, half time, three quarters time, or full time.
This policy was originally approved by the Provost and Vice President for Academic Affairs on April 2, 2014 upon recommendation of the Faculty Senate on April 2, 2014. The revision to exempt students with bachelor's degrees who receive a waiver of the Liberal Arts Core (1.B.) was approved by the Provost and Vice President for Academic Affairs on October 4, 2017. The revision approved by the Provost and Vice President for Academic Affairs on November 9, 2017 was upon recommendation of the Faculty Senate on April 6, 2017. The following changes were made: Students with CO2 placements are considered to have met the CO1 requirement of the policy (1.A.); responsibility was assigned to Registrar to notify students of policy and issue reminders/warnings; an appeal process was specified, and a procedural appendix was added.
Appendix – Procedures
3. Students with 45 or more credits will receive the following communication with cc: to primary advisor:
A. Notification they are in violation of the policy.
B. Specification of the date the violation hold will be placed on their records. This date will be the day after the deadline for appeals to the Academic Standards Committee in May, January, and August.
C. Requirement to enroll or waitlist for the course(s) required to bring them into compliance.
D. Instructions on how to appeal if they want to take courses besides CO1 and MA1 in the next semester of attendance with an emphasis that the student must be enrolled or waitlisted for the course(s) that will bring them into compliance prior to submitting an appeal.
E. Statement that all courses not related to bringing the student into compliance with this policy will be dropped from their schedule if they do not appeal by the deadline of the next Academic Standards Committee meeting but that if they do appeal, no action will be taken until after the Academic Standards Committee has rendered a decision.
4. The Register will place the Pace Non-Compliance (PN) hold on the student's record on the specified date.
5. The Provost or designee will receive a list of students notified in procedural statement 4.
6. The following student problems will be resolved as stated below:
A. The student's test scores and/or transfer credit have expired and the student does not have a CO1 and/or MA1 placement > Student will be instructed to take the Accuplacer test to establish placement. Primary advisor and Provost or designee will be cc'd.
B. Student is also in violation of Pace Requirement for Remedial Education Policy and is not eligible for Supplemental Academic Instruction (SAI) > Student will be recommended to take the Accuplacer to establish eligibility for an SAI placement. Otherwise, the student must complete remediation in order to enroll or waitlist in the course(s) required to submit an appeal. Primary advisor and Provost's designee will be cc'd.
C. Student cannot enroll in a CO1 and/or MA1 course because the course is closed or the supplemental academic instruction lab they are required to take concurrently with the course is closed > Student must consult with the Provost or designee. The primary advisor and Provost or designee will be cc'd.
D. Student didn't take action before the hold was placed but wants to take action before the next Academic Standards Committee meeting > Registrar will oversee the lifting and replacing of the hold.
7. Student who not file appeals by the deadline will have their scheduled dropped as described in procedural statement 3.E. Student will be notified with cc: to primary advisor.
8. Students who file appeals by the deadline will have their appeals brought forward to the Academic Standards Committee at its next scheduled meeting.
A. Students approved will be notified with cc: to primary advisor and Provost's designee that they are approved and they are expected to complete CO1 and/or MA1 in the next semester.
i. Waitlisted students who are approved will be informed that it is their responsibility to enroll themselves from the waitlist by the 5th day of class or meet the conditions of the Provost's designee for administrative enrollment. Students who do not qualify for administrative enrollment by the 6th day of classes will have their scheduled dropped as stated in procedural statement 3.E.
ii. Once registered in the courses required to bring them into compliance, the students will receive a Pace Schedule Lock (PS) hold. Students must work with the Registrar's Office to make any changes to their schedules after the PS hold is in place.
8. Students denied will be notified with cc: to primary advisor and Provost's designee that they have been denied and will only be allowed to take courses that will bring them into compliance with the policy in the next semester of enrollment. The action outlined in procedural statement 3.E. will be taken.
SAMPLE REMINDER EMAIL
Subject: Math Pace Policy Reminder
Dear Student – Because you are on track to earn 27 credits by the end of the Fall 2017 semester, I am writing to remind you that you must successfully complete an MA1-designated course appropriate for your major by the time you earn 45 credits.
The Pace Requirement for Introductory Composition and Mathematics policy requires students to complete the CO1 and MA1 requirements before they earn 45 credits at Fort Lewis College. Click here to read the policy
SAMPLE WARNING EMAIL
Subject: Math Pace Policy Warning
Dear Student – Because you are on track to earn 36 Fort Lewis College credits after Fall 2017, I am writing to warn you that you must complete an MA1-designated course appropriate for your major by the time you earn 45 credits at Fort Lewis College.
SAMPLE ENFORCEMENT WARNING EMAIL
Subject: Math Pace Policy Enforcement Warning
Dear Student – Because you are on track to earn 46 Fort Lewis College credits after Fall 2017, I am writing to inform you that you will be in violation of the Pace Requirement for Introductory Composition and Mathematics when grades post in December.
This policy requires students to complete the Liberal Arts Core MA1 requirement by the time they earn 45 credits at Fort Lewis College. The consequences of the policy are that you cannot enroll in any courses except MA1-designated Math until you complete the requirement. Click here to read the policy.
You must take the following steps to avoid the consequences of the policy:
1) Enroll in an MA1 course for which you are eligible to enroll in Spring 2018. Consult with your advisor about the best choice for your major.
2) File an appeal requesting permission to continue your studies while you complete your MA1 course by 1 p.m. Monday, January 1, 2018. You must be enrolled in or waitlisted for an MA1-designated course to be eligible for review of your appeal. Click here for the appeal form.