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Policy identification number: To come...
File: Health & Safety Policies > Safety Policies
Risk Management for Academic Programs Held Off Campus
This policy establishes the minimum requirements for academic programs held off campus that will provide for the safety and well-being of participants.
Vice President for Finance and Administration
March 1, 2017
March 1, 2017
vpfa, r, risk, off, campus, field, trip, school, study, abroad
Scheduled for Review
I. Policy Statement
II. Reason for Policy
This policy creates conditions conducive for fulfillment of the educational purpose of an academic program held off campus while mitigating risks to the health, safety, and security associated with any form of travel.
For following the policy: The Program Leader and Participants of an academic program held off campus
For enforcement of the policy: Supervising Dean of Instructor/Program Leader
For oversight of the policy: Vice President for Finance and Administration
For notification of policy: Policy Librarian
For procedures associated with the policy: Supervising Dean of Instructor/Program Leader; International Programs Office Director for FLSA; Director of Office of Environmental Health and Safety/Risk Management
Academic Programs Held Off Campus: An excursion away from the college campus that is organized and/or sponsored by an operating unit of the college, or by a faculty member or other authorized employee of the college, for an academic purpose that is related to an approved program or activity of the college. This definition does not include students conducting research on their own time, internships, individual student travel to conferences, and individual activities or placements in the context of the teacher education program or international study abroad placements of individuals through the International Programs Office.
Local/Day: A field trip occurring within the same day
Overnight: A field trip occurring within the United States and includes at least one overnight stay
Field School: Occurs within the United States and takes place over multiple weeks
Faculty Led Study Abroad (FLSA): Occurs at a location outside of the United States
Authorized Volunteer: Those individuals not affiliated with the College as employees or students, designated by the Program Leader to provide expert information and/or participate in the activity and traveling with the Program Participants. Authorized Volunteers must comply with volunteer guidelines, including the completion of the Authorized Volunteer Form in advance of the Off Campus Academic Program.
Authorized Volunteer Driver: A person driving a college vehicle (owned or rented) that is not an employee. An Authorized Volunteer Driver must be at least 21 years of age, possess a clean driving record and participate in required training.
Program Leader: The person responsible for the Off Campus Academic Program who is a faculty/staff member qualified to lead the Off Campus Academic Program based upon education and/or training.
Off Campus Academic Program Participants (Program Participants): Includes Fort Lewis College faculty, staff, teaching assistants, students, and Authorized Volunteers participating in the trip. FLC faculty, staff and students not part of the class or program may participate with permission of the appropriate Dean, but they do so at their own risk and they must follow the same guidelines and requirements as other Off Campus Academic Program Participants, and sign the necessary release form. Pets may not participate in Off Campus Academic Programs, however, Service Animals may be allowed in compliance with ADA rules and regulations.
Student: Full-time or part-time student enrolled at Fort Lewis College.
V. Approval Matrix
VI. Cross-Referenced Procedures