All degree and certificate-granting academic programs will engage in program review every 7 years or in accordance with external accreditation requirements, and will follow explicitly the program review procedures accompanying this policy. Non-degree or certificate-granting programs may go through program review at the request of the Dean or Provost. Externally accredited programs are required to address specific Fort Lewis College program review questions. Academic program reviews that are not part of the 7 year program review, but are at the prerogative of the dean, should not be scheduled at the same time as the 7 year academic program review.
Reason for Policy
In accordance with Colorado Revised Statute 23-1-107(3) and the Higher Learning Commission accreditation criteria 4.A.1, all institutions of higher education shall engage in systematic review of their academic programs. The Higher Learning Commission accreditation criteria 4.A.4. states that the institution must maintain authority over the rigor of courses and expectations for student learning. At Fort Lewis College this oversight occurs within the program review process.
Failure to Comply
Failure to comply with this policy will result in notification to the Board of Trustees that the program is out of statutory compliance. Sanctions may be applied for noncompliance.
Scope of Policy
Programs or departments, including all instructional methods (traditional, hybrid, online)
Accountability for Policy
The academic Dean will be responsible for notifying department chairs of timing and procedures for program review.
Procedures for applying for completing program review can be found in the Faculty Handbook
Responsibility for Procedures
The Provost is responsible for all procedures associated with this policy.
Credit hour: Consistent with USDOE, HLC and CCHE, one semester credit shall be equal to not less than 1 hour (50 minutes) of direct faculty instruction plus two hours of out-of-class work over the span of 15 weeks (to include final exam week). Academic Credit Hour Policy
Academic Program Review Procedures
There are four distinct parts of the program review process:
To begin the planning process the department chair, program director or APR lead will submit a plan for completing the review to the appropriate Dean (or equivalent). The review plan will identify the faculty responsible for addressing each of the criteria, a schedule for completing activities, and a list of potential review team members.
The department chair, program director, or APR lead and the Dean (or equivalent) review the plan and set the specific steps for completing the review, including organizing the review team. Review teams consist of two members. The internal reviewer is a Fort Lewis College faculty member from a different program. The external reviewer is a faculty member from the same discipline under review and from a different institution. Externally accredited programs may choose to include an individual from the authorizing or accrediting agency on the external review team if they have the other requisite credentials. During the planning process, the Dean (or equivalent) and the department chair, program director or APR lead will discuss specific questions, expectations, and/or issues pertaining to the review process and establish a prioritized list of internal and external review team members. The Dean (or equivalent) will extend invitations to the potential internal and external reviewers and establish the review team. The department chair, program director or APR lead will submit the review plan to the Dean (or equivalent) by October 15 for review and approval. Feedback will be provided to the department chair, program director or APR lead by October 30.
The department or program faculty will complete a comprehensive and evaluative self-study with information focusing on student learning data, alumni data, curriculum, faculty, and resources. Programs are also encouraged to engage in evidence-based long-range planning. Each self-study must address criteria in five areas: program information, student learning, curriculum, faculty, and future goals. The department chair, program director or APR lead will submit the document to Taskstream by January 20.
All self-studiesmust include, at a minimum, the following information:
A) Program Information
B) Student Learning
E) Future Goals
Include the following documents in the self-study:
3. ON-SITE REVIEW OF THE PROGRAM
The on-site review consists of one and one-half to two days of meetings with faculty, students, department or program staff, the Dean (or equivalent) and the Provost. The program review leader is responsible for working with the review team members, the Dean (or equivalent) and the Provost to set the dates for the on-site review and the review team agenda. The review team will evaluate the quality of the program and submit a report using the template provided. The team looks to see that a critical inquiry was completed and that alignment exists between the evidence and the report findings. By May 1, the review team will submit its report, written by the external reviewer and edited by the internal reviewer, to the appropriate Dean (or equivalent). The Dean (or equivalent) will upload the report to Taskstream.
The Dean (or equivalent) and the Provost will meet with the program faculty during the following fall term to discuss the report and to set the program agenda, including any resource adjustments, for the next several years (goals, problems to address, improvements and advancements desired, assessment measures, and timelines for each).
4. REPORT TO THE TRUSTEES
The Dean (or equivalent) and the Provost will work together to summarize the review activities and prepare a report to the Board of Trustees based on the goal of continuous improvement of our academic programs. Presentation to the Trustees will occur at the May/June meeting. At the request of the Trustees, this summary will include the following elements extracted from the program review:
The procedures were revised August 19, 2016.