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Fort Lewis College Official Seal


Policy identification number: MARK-005
File: Marketing and Communications Policies

Photography / Videography Waiver

Policy Summary

This policy outlines when a waiver is needed to use a photo or video.

Policy Owner

President

Approval Date

March 1, 2021

Effective Date

March 1, 2021

Search Terms

p, photo, video, waiver, pres, photography, videography

Scheduled for Review

Spring 2026

I. Policy Statement

No waiver is needed when:

  • the photograph or video contains the image of a student on campus.
  • the photograph or video contains the image of a student on an off-campus trip (i.e. Outdoor Pursuits outing, field school, or study abroad)

A waiver is needed when the photograph or video contain the image of:

  • non-students on or off campus
  • minors


II. Reason for Policy

To outline when a waiver is needed to use a photo or video.

III. Responsibilities

For following the policy: Director, Marketing and Communications

For enforcement of the policy: Director, Marketing and Communications

For oversight of the policy: President

For notification of policy: Policy Librarian

For procedures implementing the policy: Director, Marketing and Communications

IV. Definitions

Student: a person attending Fort Lewis College