Undergraduate Academic Standings

Policy identification number: To come...

File: Academic Standards Policies

Undergraduate Academic Standings

Policy Summary

 An undergraduate student’s academic standing is a measurement of the quality of a student’s academic performance that is used to determine eligibility for continued enrollment as a degree-seeking student.

Policy Owner

 Provost and Vice President for Academic Affairs 

Approval Date

 March 19, 2015 

Effective Date

  Fall 2015 

Search Terms

 pvpaa, a, u, academic, standings, undergraduate 

Scheduled for Review

Spring 2020

Policy Statement

1. Academic standing is a measurement of the quality of an undergraduate student's academic performance at a given point in time.  Academic standings are assigned at the conclusion of every semester (fall, spring, summer) and only at the conclusion of every semester.  With the exception of "Reinstated from Disqualification," which is assigned only by the Academic Standards Committee, academic standing is solely a function of semester and cumulative GPA.  Every student will have exactly one of the following academic standings:
1. Good Standing:  A student is on Good Standing if and only if (a) the most recent semester GPA is at or above 2.00 and (b) the cumulative GPA is at or above 2.00.
2. Academic Warning: A student is on Academic Warning if and only if (a) the most recent semester GPA is below a 2.00 and (b) the cumulative GPA is at or above 2.00.
3. First Semester on Probation: A student is on First Semester on Probation if and only if (a) the most recent semester GPA is below a 2.00, (b) the cumulative GPA is below a 2.00, and (c) the student was not on probation in the previous semester.
4. Second Semester on Probation:  A student is on Second Semester on Probation if and only if (a) the most recent semester GPA is at or above 2.00, (b) the cumulative GPA is below a 2.00, and (c) the student was on First Semester on Probation in the previous semester.
5. Third Semester on Probation: A student is on Third Semester on Probation if and only if (a) the most recent semester GPA is at or above 2.00, (b) the cumulative GPA is below a 2.00, and (c) the student was on Second Semester on Probation in the previous semester.
6. Academic Disqualification: A student is on Academic Disqualification if and only if either (a) the semester GPA is below a 2.00 while on probation or (b) the cumulative GPA is below a 2.00 at the conclusion of a semester in which a student is on Third Semester on Probation.
7. Reinstated from Disqualification: A student is on Reinstated from Disqualification if and only if the Academic Standards Committee assigns the student this standing.
2. The only academic standing that is appealable is Academic Disqualification.  A student who is Academically Disqualified can appeal this status to the Academic Standards Committee.  The decision of the Academic Standards Committee may be appealed to the Provost or designee.

Reason for Policy 

A cumulative GPA of 2.00 is required to graduate.  Academic standings identify students who are on track to graduate from those who are not.  Students who are not on track to graduate are given opportunities to correct their trajectory. 

Responsibilities 

For following policy:  All undergraduate students

For enforcement of policy:  Academic Standards Committee

For oversight of policy:  Provost and Vice President for Academic e President

For notification:  Policy Librarian

For procedures implementing policy:  Registrar’s Office

Procedures

1. Registrar calculates semester and cumulative GPAs at the end of each semester (fall, spring, summer).
2. Registrar updates academic standings on the students’ academic records.
3. Registrar notifies each student of her academic standing with a letter sent via email.
4. Students who are academically disqualified (and only academically disqualified students) are informed about the opportunity to appeal the disqualification.
   1. Appeals procedure:
      1.                                                     i.     Submit academic disqualification appeals form and associated paperwork to the Academic Standards Committee by advertised deadline for the hearing.
      2.                                                   ii.     Decisions are communicated via email as soon as possible after the committee makes a decision.
      3.                                                  iii.     To appeal a decision of the Academic Standards Committee, students must contact the Provost or designee within seven (7) days of the delivery of the communication regarding the denied appeal.
         1. If the Provost or designee reverses a decision of the Academic Standards Committee, the Provost or designee will communicate this decision to the Academic Standards Committee within seven (7) days of the reversal.

Procedures

Cross-Referenced Policies 

Revision History