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Fort Lewis College Official Seal

Policy identification number: 

File:

2019-2020 Satisfactory Academic Progress for Federal Title IV, State, and Institutional Need-Based Financial Aid and State Merit Aid

Policy Summary

This policy establishes standards for determining whether Fort Lewis College students who are otherwise eligible to receive financial aid are making satisfactory academic progress in their academic programs, which includes the Fall, Spring, and Summer Semesters.

Policy Owner

President

Approval Date

Effective Date

Search Terms

president, f, s, sap, satisfactory- academic-progress, financial-aid 

Scheduled for Review

July 2019

I. Alignment of Financial Aid Satisfactory Academic Progress Policy with Academic Standards

  1. Fort Lewis College students receiving federal Title IV, state, and institutional need-based financial aid are subject to the qualitative and quantitative standards established in this policy, which for all categories of students, are the same as or stricter than academic standards for continued enrollment as set forth in Undergraduate Academic Standings, Academic Standings – Post-Baccalaureate, and Academic Standings – Graduate policies, with the following exceptions, for which there are no specific academic policy statements:
    1. Initial Bachelor's Degree Candidates:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their degree;
    2. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their degree. Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their program;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their program.
    3. Prerequisite Students:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken to prepare for admission to a graduate program;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of their approved prerequisite courses.
    4. Undergraduate Certificate Students:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their certificate;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their certificate.
    5. Graduate Certificate Students:
      1. Maximum time frame for graduate coursework taken in fulfillment of the requirements for their certificate;
    6. Graduate Degree Candidates:
      1. Maximum time frame for graduate coursework taken in fulfillment of the requirements for their degree;
  2. Fort Lewis College initial Bachelor's Degree Candidates receiving state merit aid must meet the requirements of the Finish in Four! four-year graduation agreement program, which are stricter than the requirements of this policy. 

II.  Initial Bachelor's Degree Candidates' Satisfactory Academic Progress Standards

III.  Post-Baccalaureate Teacher Licensure Program & Post-Baccalaureate Degree Candidates' Satisfactory Academic Progress Standards

IV.  Prerequisite Students' Satisfactory Academic Progress Standards

V.  Undergraduate Certificate Students’ Satisfactory Academic Progress Standards

 VI.  Graduate Certificate Students’ Satisfactory Academic Progress Standards

VII.  Graduate Degree Candidates' Satisfactory Academic Progress Standards


VIII.  Evaluation Schedule 

  1. Students receiving financial aid are evaluated against standards after the spring and summer payment periods after grades have been officially posted by the Registrar's Office, with the following exceptions:
    1. Students on financial aid probation with or without SAP Plans will be evaluated after the fall, spring, and summer payment periods after grades have been officially posted by the Registrar's Office.
    2. Students who were enrolled during a payment period in an off-campus program will be evaluated when the grades associated with that program have been officially posted by the Registrar's Office or at the end of the subsequent payment period, whichever occurs first. 
    3. Students who were enrolled during a payment period at another institution under a consortium agreement will be evaluated when grades from that institution have been officially posted by the Registrar's Office or at the end of the subsequent payment period, whichever occurs first.
    4. Students receiving a grade change will be re-evaluated for the relevant payment period when the grade change has been officially posted by the Registrar's Office.
    5. Students who present transcripts from other institutions showing attempted and/or earned credits not previously accounted for will be re-evaluated for the relevant payment period when the attempted credits have been officially posted by the Registrar's Office. 
    6. Students receiving a late disbursement for a previous term will be evaluated at the time of disbursement.
    7. Prerequisite Students will be evaluated after the fall, spring, and summer payment periods after grades have been officially posted by the Registrar's Office.     

IX.  Financial Aid Standings Assigned After Evaluation

  1. Students receiving financial aid will be assigned a financial aid standing after evaluation for standards.
    1. Students will be assigned Good Standing if they are meeting qualitative standard(s), have not exceeded the quantitative maximum time frame standard, and are meeting the quantitative pace standard.  Students in Good Standing are eligible to continue receiving aid in subsequent payment periods.
    2. Students will be assigned the standing of Suspension if they do not meet qualitative standard(s), exceed the maximum time frame standard, do not meet the quantitative pace standard, do not meet requirements of their probation, or are on a SAP plan and complete program or degree requirements. Students on Suspension are not eligible to continue receiving aid in subsequent payment periods.
      1. Students, who after re-evaluation of standards after a grade change for a previous payment period or the posting of a transcript not previously accounted for, meet the criteria for the standing of Suspension, will be suspended from financial aid in the current payment period if the evaluation occurred prior to disbursement of aid and will be suspended in the subsequent payment period if the evaluation occurred after disbursement of aid in the current term.
    3. Students will be initially assigned the standing of Probation if they have been reinstated from suspension upon appeal.
      1. Students who were re-instated without a SAP Plan must return to Good Standing after one term or they will be reassigned the standing of Suspension.
      2. Students who were re-instated with a SAP Plan will continue being assigned the standing of Probation so long as they are meeting the requirements of their plan or until they meet the criteria to be assigned Good Standing.

 X.  Notification of Students Assigned Standing of Suspension

  1. Students will be individually notified if they are assigned the standing of Suspension by the Office of Financial Aid via email to their Fort Lewis College account.   If a student's Fort Lewis College email account is not active at the time of suspension, a notice will be sent to the student's mailing address.
    1. This notification will provide the reason the student was suspended from financial aid, which could be any combination of the violation of qualitative standard(s), the quantitative standard of maximum time frame, and/or violation of quantitative standard of pace.
    2. This notification will state the student's options to re-establish eligibility for aid through the appeals process or by meeting standards without benefit of aid, as applicable. 

 XI.  Re-Establishing Eligibility Through The Appeals Process

XII.  Re-Establishing Eligibility By Attending Without Benefit of Aid

  1.  Initial Bachelor's Degree Candidates, Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates, Prerequisite Students, and Undergraduate Certificate students on financial aid suspension for not meeting qualitative standards for transitional studies (TRS) coursework may re-establish eligibility for financial aid if they can document they have met the State of Colorado's developmental education requirements, assuming while doing so they do not exceed maximum time frame.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy mailed or dropped off at the Office of Financial Aid.
  2. Initial Bachelor's Degree Candidates, Post-Baccalaureate Teacher Licensure Program and Post-Baccalaureate Degree Candidates, Prerequisite Students, Certificate students, Graduate Certificate students and Graduate Degree Candidates on financial aid suspension for not meeting qualitative standards or quantitative pace standards may re-establish eligibility to receive financial aid by attending Fort Lewis College without benefit of financial aid until they meet those standards, assuming while doing so they do not exceed the maximum time frame.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy mailed or dropped off at the Office of Financial Aid by the last day of classes.

 XIII.  Re-Establishing Eligibility Because of Change of Standards

Initial Bachelor's Degree Candidates and Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates on financial aid suspension for not meeting the qualitative and/or quantitative standards in the satisfactory academic progress policy in effect prior to the 2011-12 academic year who are meeting the satisfactory academic progress standards in this policy may request to be recognized as eligible to receive aid.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy emailed or dropped off at the Office of Financial Aid.

XIV. Re-Establishing Eligibility Because of Return to Fort Lewis College to Pursue Graduate Program

Graduate Degree Candidates and Graduate Certificate students who return to Fort Lewis College and are on financial aid suspension, may request to be recognized through the appeals process as eligible to receive aid as a student pursuing a graduate degree. 

XV. Reason for Policy 

Through this policy, Fort Lewis College complies with 34 CFR 668.34 "Satisfactory Academic Progress" and Colorado Commission on Higher Education Policy, Section VI, Part F "State-Funded Student Financial Aid Policy."

III. Responsibilities 

For following the policy:

For enforcement of the policy:

For oversight of the policy:

For notification of policy:

For procedures implementing the policy:

IV. Definitions 

V. Procedures

VI. Cross-Referenced Policies 

VII. Revision History

 
 
 
 
 
 
 
 
 
 
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