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Fort Lewis College Official Seal

Policy identification number: 

File:

2019-2020 Satisfactory Academic Progress for Federal Title IV, State, and Institutional Need-Based Financial Aid and State Merit Aid

Policy Summary

This policy establishes standards for determining whether Fort Lewis College students who are otherwise eligible to receive financial aid are making satisfactory academic progress in their academic programs, which includes the Fall, Spring, and Summer Semesters.

Policy Owner

President

Approval Date

Effective Date

Search Terms

president, f, s, sap, satisfactory- academic-progress, financial-aid 

Scheduled for Review

July 2019

I. Alignment of Financial Aid Satisfactory Academic Progress Policy with Academic Standards

  1. Fort Lewis College students receiving federal Title IV, state, and institutional need-based financial aid are subject to the qualitative and quantitative standards established in this policy, which for all categories of students, are the same as or stricter than academic standards for continued enrollment as set forth in Undergraduate Academic Standings, Academic Standings – Post-Baccalaureate, and Academic Standings – Graduate policies, with the following exceptions, for which there are no specific academic policy statements:
    1. Initial Bachelor's Degree Candidates:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their degree;
    2. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their degree. Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their program;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their program.
    3. Prerequisite Students:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken to prepare for admission to a graduate program;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of their approved prerequisite courses.
    4. Undergraduate Certificate Students:
      1. Minimum cumulative grade point average for transitional studies (TRS) coursework taken in fulfillment of the requirements of Colorado Commission on Higher Education Developmental Education Policy;
      2. Maximum time frame for undergraduate coursework taken in fulfillment of the requirements for their certificate;
      3. Minimum cumulative pace for undergraduate coursework taken in fulfillment of the requirements for their certificate.
    5. Graduate Certificate Students:
      1. Maximum time frame for graduate coursework taken in fulfillment of the requirements for their certificate;
    6. Graduate Degree Candidates:
      1. Maximum time frame for graduate coursework taken in fulfillment of the requirements for their degree;
  2. Fort Lewis College initial Bachelor's Degree Candidates receiving state merit aid must meet the requirements of the Finish in Four! four-year graduation agreement program, which are stricter than the requirements of this policy. 

II.  Initial Bachelor's Degree Candidates' Satisfactory Academic Progress Standards

  1. Initial Bachelor's Degree Candidates receiving financial aid will be suspended from financial aid if they do not meet qualitative and quantitative standards when evaluated.
    1. Qualitative Standards for Transitional studies (TRS) Courses
      1. Students on Financial Aid Satisfactory Academic Progress Plans (hereafter SAP Plans) must meet the requirements of their plans.
      2. All other students must have a cumulative grade point average of 1.66 or higher in courses numbered 001-099.
        1. This is a fixed standard applied at all phases of a student's academic program and to all enrollment periods, including those periods for which financial aid was not received.

        2. The cumulative transitional studies (TRS) grade point average will be computed using the methodology set forth in Grades, Quality Points, and Grade Point Averages – Undergraduates and Grades on Repeated Courses policies.  These policies exclude the grades of Audit (AU), Incomplete (I), No Credit (NC), and No Grade (NG) and include grades on repeated courses prior to Fall 2014.

    2. Qualitative Standards for Undergraduate Courses

      1. Students on SAP Plans must meet the requirements of their plans.

      2. All other students must earn a cumulative grade point average of 2.00 or higher in courses numbered 100 and higher.

        1. This is a fixed standard applied to all phases of a student's academic program and to all enrollment periods, including those periods for which financial aid was not received.

        2. The cumulative grade point average will be computed using the methodology set forth in Grades, Quality Points, and Grade Point Averages – Undergraduates, Grades on Repeated Courses, and Transfer Credit – Undergraduate policies. These policies exclude the grades of Audit (AU), Incomplete (I), No Credit (NC), No Grade (NG), Pass (P), Satisfactory (S), Transfer (TR), Credit for Prior Learning (X), and withdrawals (AW, CW, MW, SW, W), and include all grades on repeated courses prior to Fall 2014.

        3. Grades on courses excluded from the cumulative grade point average in the Academic Renewal policy are included for purposes of determining if a student has met qualitative standards.

    3. Quantitative Standards for Undergraduate Courses – Maximum Time Frame

      1. Initial Bachelor's Degree Candidate's maximum time frame is 180 attempted credit hours.

        1. All attempted credits in courses numbered 100 and higher are included in the calculation of maximum time frame, except those taken under the audit option.  Attempted credits include all credits attempted at Fort Lewis College and all credits attempted at previous institutions in all enrollment periods, including those periods for which financial aid was not received.  Attempted credits also include the number of credits earned at Fort Lewis College through the evaluation of prior learning and off campus programs. 

        2. Students who change majors, have more than one declared major, add one or more minors, pursue dual degrees, are readmitted on academic renewal, or are seeking a second or subsequent bachelor's degree receive no additional credit allowance for maximum time frame.

    4. Quantitative Standards for Undergraduate Courses – Pace

      1. Students on SAP Plans must meet the requirements of their plans.

      2. All other students must have a cumulative pace of 67% or higher in courses numbered 100 and higher.

        1. Cumulative pace is determined by dividing the number of earned credits by the number of attempted credits in all enrollment periods, including those for which financial aid was not received.

          1. Earned credits are those that received a grade of A, B, C, D, S, or P (including plus or minus grades) plus credits earned through transfer (grade of TR) and evaluation of prior learning (grade of X), and off campus programs.  Courses taken under an audit option (grade of AU) are excluded.

          2. Attempted credits are those that earned a grade of A, AW, B, C, CW, D, F, I, MW, NC, NG, P, S, SW, and W (including plus or minus grades) plus those that were earned through transfer (grade of TR) and evaluation of prior learning (X).  Courses taken under an audit option are excluded.  

III.  Post-Baccalaureate Teacher Licensure Program & Post-Baccalaureate Degree Candidates' Satisfactory Academic Progress Standards

  1. Post-Baccalaureate Teacher Licensure Program and Post-Baccalaureate Degree Candidates receiving financial aid will be suspended from financial aid if they do not meet qualitative and quantitative standards when evaluated. 
    1. Qualitative Standards for Transitional studies (TRS) Courses
      1. Students on Financial Aid Satisfactory Academic Progress Plans (hereafter SAP Plans) must meet the requirements of their plans.
      2. All other students must have a cumulative grade point average of 1.66 or higher in courses numbered 001-099.
        1. This is a fixed standard applied at all phases of a student's academic program and to all enrollment periods, including those periods for which financial aid was not received.
        2. The cumulative transitional studies (TRS) grade point average will be computed using the methodology set forth in Grades, Quality Points, and Grade Point Averages – Undergraduates and Grades on Repeated Courses policies.  These policies exclude the grades of Audit (AU), Incomplete (I), No Credit (NC), and No Grade (NG) and include grades on repeated courses prior to Fall 2014.
    2. Qualitative Standards for Undergraduate Courses
      1. Students on SAP Plans must meet the requirements of their plans.
      2. All other students must earn a cumulative grade point average of 2.75 or higher in courses numbered 100 and higher taken in fulfillment of the requirements for their program.
        1. This is a fixed standard that applies to all phases and all enrollment periods of the Post-Baccalaureate Teacher Licensure Program and Post-Baccalaureate Degree candidates, including those periods for which financial aid was not received.
        2. The cumulative grade point average will be computed using the methodology established in Grades, Quality Points, and Grade Point Averages – Undergraduate, Grades on Repeated Courses, and Transfer Credit – Undergraduate policies.  These policies exclude the grades of Audit (AU), Incomplete (I), No Credit (NC), No Grade (NC), Pass (P), Satisfactory (S), Transfer (TR), evaluation of prior learning (X), and withdrawals (AW, CW, MW, SW, W) and include grades on repeated courses, prior to Fall 2014.
        3. Grades excluded from the cumulative grade point average in Academic Renewal policy are included for purposes of determining if a student has met qualitative standards.
    3. Quantitative Standards – Maximum Time Frame
      1. Maximum time frame is 180 attempted credit hours.
        1. All attempted credits in courses numbered 100 and higher are included in the calculation of maximum time frame, except those taken under the audit option.  Attempted credits include all credits attempted at Fort Lewis College and all credits attempted at previous institutions in all enrollment periods, including those periods for which financial aid was not received.  Attempted credits also include the number of credits earned at Fort Lewis College through the evaluation of prior learning.  
        2. Teacher licensure program students who are required to complete deficiency coursework in their area of licensure, who changed their area of licensure, or who sought additional endorsements will not receive additional credit allowances for maximum time frame.
    4. Quantitative Standards – Pace
      1. Students on SAP Plans must meet the requirements of their plans.
      2. All other students must have a cumulative pace of 80% or higher in courses numbered 100 and higher.
        1. Cumulative pace is determined by dividing the number of earned credits by the number of attempted credits in all enrollment periods, including those for which financial aid was not received.
          1. Earned credits are those that received a grade of A, B, C, D, S, or P (including plus or minus grades) plus credits earned through transfer (grade of TR) and evaluation of prior learning (grade of X).  Courses taken under an audit option (grade of AU) are excluded.
          2. Attempted credits are those that earned a grade of A, AW, B, C, CW, D, F, I, MW, NC, NG, P, S, SW, and W (including plus or minus grades) plus credits earned through transfer (grade of TR) and evaluation of prior learning (X).  Courses taken under an audit option are excluded. 

IV.  Prerequisite Students' Satisfactory Academic Progress Standards

V.  Undergraduate Certificate Students’ Satisfactory Academic Progress Standards

 VI.  Graduate Certificate Students’ Satisfactory Academic Progress Standards

VII.  Graduate Degree Candidates' Satisfactory Academic Progress Standards


VIII.  Evaluation Schedule 

  1. Students receiving financial aid are evaluated against standards after the spring and summer payment periods after grades have been officially posted by the Registrar's Office, with the following exceptions:
    1. Students on financial aid probation with or without SAP Plans will be evaluated after the fall, spring, and summer payment periods after grades have been officially posted by the Registrar's Office.
    2. Students who were enrolled during a payment period in an off-campus program will be evaluated when the grades associated with that program have been officially posted by the Registrar's Office or at the end of the subsequent payment period, whichever occurs first. 
    3. Students who were enrolled during a payment period at another institution under a consortium agreement will be evaluated when grades from that institution have been officially posted by the Registrar's Office or at the end of the subsequent payment period, whichever occurs first.
    4. Students receiving a grade change will be re-evaluated for the relevant payment period when the grade change has been officially posted by the Registrar's Office.
    5. Students who present transcripts from other institutions showing attempted and/or earned credits not previously accounted for will be re-evaluated for the relevant payment period when the attempted credits have been officially posted by the Registrar's Office. 
    6. Students receiving a late disbursement for a previous term will be evaluated at the time of disbursement.
    7. Prerequisite Students will be evaluated after the fall, spring, and summer payment periods after grades have been officially posted by the Registrar's Office.     

IX.  Financial Aid Standings Assigned After Evaluation

  1. Students receiving financial aid will be assigned a financial aid standing after evaluation for standards.
    1. Students will be assigned Good Standing if they are meeting qualitative standard(s), have not exceeded the quantitative maximum time frame standard, and are meeting the quantitative pace standard.  Students in Good Standing are eligible to continue receiving aid in subsequent payment periods.
    2. Students will be assigned the standing of Suspension if they do not meet qualitative standard(s), exceed the maximum time frame standard, do not meet the quantitative pace standard, do not meet requirements of their probation, or are on a SAP plan and complete program or degree requirements. Students on Suspension are not eligible to continue receiving aid in subsequent payment periods.
      1. Students, who after re-evaluation of standards after a grade change for a previous payment period or the posting of a transcript not previously accounted for, meet the criteria for the standing of Suspension, will be suspended from financial aid in the current payment period if the evaluation occurred prior to disbursement of aid and will be suspended in the subsequent payment period if the evaluation occurred after disbursement of aid in the current term.
    3. Students will be initially assigned the standing of Probation if they have been reinstated from suspension upon appeal.
      1. Students who were re-instated without a SAP Plan must return to Good Standing after one term or they will be reassigned the standing of Suspension.
      2. Students who were re-instated with a SAP Plan will continue being assigned the standing of Probation so long as they are meeting the requirements of their plan or until they meet the criteria to be assigned Good Standing.

 X.  Notification of Students Assigned Standing of Suspension

  1. Students will be individually notified if they are assigned the standing of Suspension by the Office of Financial Aid via email to their Fort Lewis College account.   If a student's Fort Lewis College email account is not active at the time of suspension, a notice will be sent to the student's mailing address.
    1. This notification will provide the reason the student was suspended from financial aid, which could be any combination of the violation of qualitative standard(s), the quantitative standard of maximum time frame, and/or violation of quantitative standard of pace.
    2. This notification will state the student's options to re-establish eligibility for aid through the appeals process or by meeting standards without benefit of aid, as applicable. 

 XI.  Re-Establishing Eligibility Through The Appeals Process

XII.  Re-Establishing Eligibility By Attending Without Benefit of Aid

  1.  Initial Bachelor's Degree Candidates, Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates, Prerequisite Students, and Undergraduate Certificate students on financial aid suspension for not meeting qualitative standards for transitional studies (TRS) coursework may re-establish eligibility for financial aid if they can document they have met the State of Colorado's developmental education requirements, assuming while doing so they do not exceed maximum time frame.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy mailed or dropped off at the Office of Financial Aid.
  2. Initial Bachelor's Degree Candidates, Post-Baccalaureate Teacher Licensure Program and Post-Baccalaureate Degree Candidates, Prerequisite Students, Certificate students, Graduate Certificate students and Graduate Degree Candidates on financial aid suspension for not meeting qualitative standards or quantitative pace standards may re-establish eligibility to receive financial aid by attending Fort Lewis College without benefit of financial aid until they meet those standards, assuming while doing so they do not exceed the maximum time frame.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy mailed or dropped off at the Office of Financial Aid by the last day of classes.

 XIII.  Re-Establishing Eligibility Because of Change of Standards

Initial Bachelor's Degree Candidates and Post-Baccalaureate Teacher Licensure and Post-Baccalaureate Degree Candidates on financial aid suspension for not meeting the qualitative and/or quantitative standards in the satisfactory academic progress policy in effect prior to the 2011-12 academic year who are meeting the satisfactory academic progress standards in this policy may request to be recognized as eligible to receive aid.  Students who meet these criteria must complete a Financial Aid Appeals Form (available on the Office of Financial Aid website) and submit it via email, fax, or in hard copy emailed or dropped off at the Office of Financial Aid.

XIV. Re-Establishing Eligibility Because of Return to Fort Lewis College to Pursue Graduate Program

Graduate Degree Candidates and Graduate Certificate students who return to Fort Lewis College and are on financial aid suspension, may request to be recognized through the appeals process as eligible to receive aid as a student pursuing a graduate degree. 

XV. Reason for Policy 

Through this policy, Fort Lewis College complies with 34 CFR 668.34 "Satisfactory Academic Progress" and Colorado Commission on Higher Education Policy, Section VI, Part F "State-Funded Student Financial Aid Policy."

III. Responsibilities 

For following the policy:

For enforcement of the policy:

For oversight of the policy:

For notification of policy:

For procedures implementing the policy:

IV. Definitions 

V. Procedures

VI. Cross-Referenced Policies 

VII. Revision History

 
 
 
 
 
 
 
 
 
 
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